How can we see the involvement of the various members of our church?  If we go to Address Book, there is no way to know that any given person is involved in any groups.  Conversely, if you go to a Group Home Page, how can one see who are the members of that Group?

There isn't a view for website users of an individuals group memberships (only admins can see that through the web office) but a user can view the members of specific groups in the address book if when in the address book they select 'advanced options' and then the group you wish to view membership of from the 'Show only members of' drop-down selection list.

You could also add a 'user list' component to a layout to display the members of a particular group with the appropriate section of the website itself (without the user having to enter the address book). This essentially creates an address book for each group within the group area of the website itself.

There is a special field (note) that appears in the Profile of each user.  This is a Text Area with max 5,000 characters that I believe was pre-set up on our website by Endis.  How can we get this field - Interests - to appear in the Address Book for each member?  Why is it that some of the special note firlds show in Address Book and others do not?

There's a text area field titled 'Description' on user's records when you view them in the web office. If this is the field you're referring to then it does appear when you clcik on the user's name in the address book to view a user whose details contains some information in this field (it's displayed at the bottom of the user's profile).

If it's not this field you are referring to then it sounds like a custom 'Note' field you've set up (these appear under 'Other Information' when viewing a user record in the web office). If this is the case each Note field can be set up to appear in the address book but by default won't.

I just ran into an issue.  Let's say for instance an older woman calls into our church to tell us that her mailing address has changed.  Our office administrator opens the web office to view this person's details and update her address, but there is no place to edit a person's address within the web office (that I can find).  Also, there is no place to even VIEW an individual person's mailing address from within the web office. 

We currently have the Address book disabled on our webpage because we have not found a way to restrict WHO can see the information (which is another question all together).  We would like the address book to show up for say Pastors, Staff and Elders, but not for any other person who is logged in....

Would LOVE some feedback, as it is very possible we are doing something wrong here...

The user's address details can be accessed in the Web office by opening the user's details and then by clicking on their family name, which will be at the top of the user details window.

The standard address book always appears to those that are displayed in it, so it can't be displayed just to the staff you mention unless you are happy for it just to display themselves.

Having said that you could hide the address book entirely and then add the new 'user list' component to an article and set it to display everyone in the root group and then place the article in a group that only the relevant staff members can see. That should achieve what you require.

Is it possible to move the Address Book to the My Area drop down menu instead of having it on the Home drop down?

Justin,

I really like your idea that you suggested regarding creating a seperate group and adding the "user-list" option within the article, which in essence will display the address book in a secure place where I can grant access to those I choose.

The problem I am having is that I am find no such component named USER LIST component.  I feel like I should be able to pull down the 'Add Component' drop down menu and select 'User list' as you have described... but I have had no such luck. I see that your post was from June, could that mean that the User list feature is no longer available? Please advise.

I have managed to do as you suggested, however the list of people and details is very jumbled and nearly unusable for our purpose as an address book available only to those within the group.  Is there any way to achieve the address book as YOu had created it, however within a designated page so that only certain people can access it?

thank you for the script - i take if i wanted to move a different page then I would just need to replace"/Address/AddressBook.aspx" with for example "/Address/Calendar.aspx" ???

Hi,

currently the address book is enabled on our website, which is as it should be, but the problem is, when you are not logged-in and do not have access to the address book the address book symbol is still shown in the home menu (without the text "Address Book"). If you log in the menu is as it should be with the address book symbol and text in the menu. But it is possible to completely hide the address book from the menu when users are not logged in, without turning the address book of and changing anything for logged in users?

Cheers,
Anton

Hi,

not sure. But I guess the real question is, it is possible to not show the address book with the disabled link at all, if a user is not logged in, but still have the address book enabled for users that are logged in? Most users will not be logged in most of the time they visit the website, and I do not want to confuse them with dead links in the menu. I have now turned the address book off completely, because it is still better to not have that feature at all, then show a dead link to people who are not logged in. But my preferred option would be to be able to use the address book features for logged in users.

Kind regards,
Anton