Knowledge Base/Official Insight Help/Site Structure (groups)

How do I change the navigational structure of my web site?

Insight Support
posted this on December 10, 2010 16:40

The Site Manager group folder structure can be configured to your requirements. This folder structure is mirrored in the main navigational structure of your web site. It should therefore be developed with that in mind.

Changing the group structure

groupnavThe group folders can be renamed, created, deleted, moved and re-ordered, making it easy to change the structure of your web site.

Renaming a group folder

  • If you haven’t logged into the web site already, do so now. Click the Login link at the top of the home page and enter the login name and password as supplied.
  • Once you have successfully logged in click the web office link at the top of the home page.
  • Within the Site Manager area of the Web Office select the usergroup group folder you wish to rename. The folder may also look like this brochuregroup or this featuresgroup . Refer to the site manager tour for more details on the different group types available.
  • Once you have selected your group select the Summary tab, if it isn't already selected. The Summary tab displays an overview of the currently selected group.
  • Scroll down the summary page until you see the Advanced Options label and then select it.
    Can't see the Advanced Options label? The group structure permission is required for users to create, rename, move and delete groups in the area that they have been assigned that permission. For more details on assigning permissions refer to the Web Office permissions guide.
  • The group properties should now be displayed underneath the Advanced Options heading. Enter your new group name into the Title field.
  • Select the Save Changes button to commit your changes.

Creating a new group

  • Access the Site Manager area of the Web Office as described above.
  • Select the usergroup group folder you wish to create your group within. For example if you had a group called "News" you may wish to create within it a group for your "Press Releases". The source group i.e.News, we could call the parent group and the new group we are creating i.e.Press Releases, we'll refer to as its child.
  • Once you've selected the parent group open up the Advanced options. If you don't know how to access the Advanced options refer to the "Renaming a group folder" instructions above.
  • Once the Advanced options are visible scroll to the very bottom of the page and you'll see a list of tasks as follows:
    group task list
    Task list displayed under Advanced Options
  • Select the first task titled  tasksbullet Create a sub-group below group name.
  • You should now see an editable field titled Name, where you can enter the title of your group. You may also see a field named Group Type. This drop-down list allows you to select the type of group you wish to create.
    Note:You won't see the Group Type option if you have selected a brochuregroup Brochure folder or a featuresgroup Features folder because you can only create folders of the same type in these groups. The usergroup group folder, on the other hand,  allows you to create Directories and Payment groups, in addition to User groups, although you won't see these additional group types if you don't have the relevant permissions.
  • Once you have entered the name of your group and selected the appropriate group type click the Create Group button.
    Group hasn't appeared on the web site menu? A newly created group folder won't appear on your web site menu until an article has been published in the group. If you do have content published in your group, see the full-list of reasons why a group may not appear in the site structure.
    Group hasn't appeared in the Web Office?
    If the group didn't appear in the Web Office when you selected create group, it may be because you gave the group the same name as another group at the same level in the structure. If this is the case a validation message should have appeared near the 'Create Group' button warning you this is the reason.

Moving a group folder

It's possible to move a folder, and all it's sub-groups to another location in your structure. All the content that resides in the groups that are re-located will be moved with them, making it very quick to re-organise your group structure at any time.

  • To move a group folder access the Tasks under the Advanced options as described above in the Creating a group instructions.
  • Select the tasksbullet Move the groupname group (and all its sub-groups) task.
  • Click on the Choose new location button that should have appeared. A Group Browser pop-up Window will appear.
    Group browser pop-up window not appeared? This is most likely because you have the pop-up blocker enabled in your browser. For help with disabling the pop-up blocker on your site refer to the disabling the pop-up blocker article.
  • Select the group, in the group browser window, that you wish to relocate your group beneath.
  • Click OK to relocate your group and its contents beneath the group you have selected.

Deleting a group

  • To delete a group from your site follow the instructions above to open up the list of Tasks under the Advanced options area of the group's Summary tab.
  • Select the tasksbullet Delete the groupname group (and all it's sub-groups) task to remove the group.
  • Once this task is selected the system will list a summary of all the content that will be deleted. This gives you the chance to Cancel the operation if you believe there may be content contained in the group or it's sub-groups that you wish to keep.
  • If you wish to proceed with deleting the group select the Delete button.

tipTips

  • Use the Quick Find feature to locate a group quickly in your structure.
  • Plan your site structure on paper before you begin creating it - this will save you time.
  • Choose concise and appropriate names for each group. The group name can be used after the site url to automatically take the user to the appropriate group e.g.http://endis.com/contactus. This is useful when publicising an area of your web site.

Remember, a group folder won't appear in the site navigation until an article has been published in the group. Discover how to publish an article.

 

Comments

User photo
Stephen Shaw

I wanted to know what 'Group type' meant. The article tells you to set it but not what its for or does.

December 31, 2013 07:25