Knowledge Base/Get Started/Implementation Guide

Implementation Introduction

Justin Ruffell-Ward - Insight Support
posted this on September 29, 2010 10:54

So you have a trial site, you have explored what it can do for you and want to take it further - what comes next?

This is the Implementation phase - the period when you can configure your Insight site to make it your own. You can continue using your trial site, add in your own information and adjust the look and feel to your liking. When you are ready, the site will go live - by changing your domain name (web address) so that everyone can access and use your site.

To help you we have written an implementation guide to help you consider the tasks to be done. To launch your new web site earlier you may decide to leave some of them until after making your web site live. For example you could relaunch your web site with updated basic content to the public and then, post launch, work on launching it to your membership.

The tasks are divided into four different areas: Contact Database, Content, Graphics and Project Management and the tasks should generally be done in order. Most of the tasks listed below have a link to an explanatory article in the Implementation Guide, so you can get more information about what has to be done.

  Contact
Database
Content Graphics Project Management
Stage 1 Analyse groups within organisation
and build group structure
Complete Site Properties page

Evaluate other sites for ideas
Complete design questionaire (or brief graphic designer) Sign and return contract

Assign project owners

Plan domain name transfer


Plan email strategy
Stage 2

Decide address book policy

Source and prepare address book data

Import address book
Write "About Us" section Design proposal supplied by Endis (or graphic designer)

Brief leaders and adminstrators

Stage 3 Add people to groups Import calendar information Approve graphic design Inform members of changes
Stage 4

Assign permissions

Create Forums and Chatter Zones

Upload audio and video content

Graphic design implementation  
Stage 5

Customise the site registration form

 

Decide on application procedure for new

Create a group homepage article for each group

Approve design implementation Train administrators and group leaders
LAUNCH
Send out login details Review site content for launch   Domain name transfer
Followup

Discontinue old databases /email lists

Encourage use and fresh content

Redirect existing podcast feeds

 

Submit to search engines


 
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